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CONSTITUTION NEW
YORK STATE ASSOCIATION OF MATHEMATICS SUPERVISORS (NYSAMS) ARTICLE I – NAME
The name of this
organization shall be the New York State Association of Mathematics Supervisors abbreviated to NYSAMS. |
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ARTICLE II – AIMS The purpose of this organization shall be: A. to facilitate the
exchange of information and ideas relative to effective mathematics education; B. to inform NYSAMS members of New York State
Education Department trends and
developments in mathematics curriculum, mathematics teacher
certification, and other issues
affecting the supervisory function of members; C. to familiarize the
membership with national developments in mathematics education, and to
publicize innovative developments in mathematics education in New York State; D. to provide a channel for communication between
mathematics educators and leaders at
all levels of mathematics education, Pre-Kindergarten to College;
E. to provide a channel
for communication between members, the New York State Education Department and others involved in
mathematics education; F. to work cooperatively
with the Association of Mathematics Teachers of New York State (AMTNYS), the National Council of
Teachers of Mathematics (NCTM), the
National Council of Supervisors of Mathematics (NCSM), and other
organizations concerned with improving mathematics education;
G. to represent the
interests of mathematics leaders and mathematics educators on the state and national levels as determined by the
Executive Board; H. to hold a general
membership meeting in conjunction with the annual AMTNYS conference, when feasible. I. to hold an annual
Leadership Summit, when feasible. J. to sponsor the New
York State Mathematics Educators’ Hall of Fame; |
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ARTICLE III- MEMBERSHIP AND DUES
A. Any person who has a
dedicated interest in promoting mathematics education in New York State is
eligible to become a member. B. Any person may
become an honorary member by action of the Executive
Board. C.
The amount
of yearly dues will be determined by the Executive Board. D. The membership year extends from September
1st through August 31st. |
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ARTICLE IV - THE EXECUTIVE BOARD
A. The Executive Board shall consist of the
following: 1.
the officers: a President, President-Elect, Vice-President,
Secretary, Treasurer, and Immediate
Past-President 2. six area
representatives: one from each of the western, central, northeastern,
southeastern, New York City, and Long Island regions of the state and
appointed by the President. 3.
webmaster,
NCSM representative, a membership
coordinator, an NCTM representative, a
Historian, an NYSCEA representative, and an AMTNYS representative all
appointed by the President. 4.
Any
additions or changes to the Executive Board shall be determined by a majority vote of the Executive Board and
unanimous vote of the officers present
at the meeting in which the proposed addition or change is made. B. The Executive Board shall be the governing body of NYSAMS with
power to enact and implement policy.
It shall meet at least twice a year, with 50% of its membership as a quorum. C. The Executive Board shall appoint a replacement for any
unfinished term of a member who
resigns or is unable to perform the duties of the office. D. All members of the Executive Board are voting members. If a
person holds dual positions, he/she
can only vote once. E. All members of the
Executive Board are responsible for promoting membership. |
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ARTICLE V – OFFICERS
A.
The
officers of this organization shall be a President, a President-Elect, a Vice
President, a Secretary, a Treasurer, and an Immediate Past-President. B.
The
President, having been elected President-Elect the preceding election cycle,
shall be designated President at the
time of the annual meeting to serve a two-year term after which the
designation shall be Immediate Past-President for the one two-year
period immediately following the term
of office as President. All other officers except the treasurer shall be elected to office at the
annual meeting in even-numbered years by a
majority of votes of members present. C.
The
term of office for Vice-President and Secretary shall be two (2) years. D.
The
term of office for Treasurer shall be four (4) years. The Treasurer shall be
elected at the annual meeting in an
odd-numbered year. E.
Officers
will be nominated from the current membership by the nominating
committee. Nominations will also be
accepted at the Annual Meeting from the membership at large. |
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ARTICLE VI – DUTIES OF OFFICERS
A. The responsibilities of the President will
be: 1.
to
organize and preside at all meetings; 2.
to
organize and conduct the business meeting at the Annual Meeting;
3.
to
appoint six area representatives to the Executive Board: one from each
of the six regions (western, central,
northern, southern, New York City, and
Long Island) of the state; 4.
to appoint the other members of the Executive Board, excluding the
elected officers. 5.
to
appoint all committees; 6.
to work with program coordinators from other groups in
sponsoring meetings; 7.
to be a member of the nominating committee;
8.
to
work with the AMTNYS Conference coordinator; 9.
to
attend regional meetings, when possible; 10. to appoint an auditor to conduct an audit of
the financial record every fourth year. |
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B. The responsibilities of the President-Elect
will be: 1.
to
assist the President and to serve in the absence of the President;
2.
to
be in charge of the promotion of membership;. 3.
to
be a member of the nominating committee; 4.
to chair the Annual Leadership Summit and arrange a reception
for the induction ceremony for the New
York State Mathematics Hall of Fame. C. The
responsibilities of the Vice-President will be: 1.
to
assist the President-Elect with organizing the Annual Leadership Summit; 2.
to
assist the President at the Annual Meeting; 3.
to
assist the President-Elect in the promotion of membership;
4.
to
promote NYSAMS participation at regional meetings; 5. to chair the New York State Mathematics Hall
of Fame selection committee. D. The responsibilities of the Secretary
will be: 1.
to
take minutes of all meetings; 2.
to
perform the correspondence deemed necessary by the President;
3.
to keep an accurate and up-to-date record of the proceedings of
all meetings; 4.
to prepare an annual chronological listing of all resolutions passed; 5.
to
send minutes to all members of the Executive Board. E. The
responsibilities of the Treasurer will be: 1.
to
collect dues; 2.
to
deposit all funds in a bank and keep records thereof;
3. to prepare a financial
report to be distributed at all Executive Board meetings and at the Annual Membership
Meeting; 4.
to
prepare a budget to be approved at the Annual Meeting;
5.
to
work with the Membership Coordinator to keep an accurate, updated record of
members and their contact information; 6.
to
collaborate with the President in handling the finances involved at any function; 7.
to
pay bills as authorized by the President; 8.
to
work with the auditor. F. The responsibilities of the Immediate
Past-President will be: 1.
to serve as chairperson of the nominating committee to nominate
officers for the succeeding year and to present the slate at the Annual Meeting; 2.
to
facilitate continuity between successive administrations. |
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ARTICLE VII - AREA REPRESENTATIVES
A. An Area Representative shall: 1.
be
a mathematics leader or educator in their region; 2.
be
appointed by the President. |
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ARTICLE VIII-DUTIES OF AREA REPRESENTATIVES
A. The Area
Representatives shall: 1.
keep
the officers informed about regional events and programs;
2.
share
information received at Executive Board meetings with their regions; 3.
attend
regional meetings as the NYSAMS representative; 4.
submit
relevant information to the Executive Board to be shared with the membership. |
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ARTICLE IX -REMAINING MEMBERS OF THE EXECUTIVE BOARD
A. The remaining members of the Executive Board
shall: 1.
promote
NYSAMS membership and participation. 2.
be
appointed by the President. |
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ARTICLE X - DUTIES OF THE REMAINING
MEMBERS OF THE EXECUTIVE BOARD A. The responsibilities of the remaining members
of the Executive Board will be: 1.
The
Membership Coordinator shall: a.
keep
an accurate, updated record of the members and their contact information;
b.
make
the members aware of the renewal date for membership;
c.
work
with the President-Elect in promoting membership. 2. The NCTM Representative shall: a.
handle
the correspondence to the NCTM; b.
attend
regional and national NCTM meetings, when possible; c.
make
NYSAMS aware of any relevant NCTM resolutions or actions;
d.
submit
relevant information to the Executive Board. 3. The Historian shall: a.
keep
records updating the history; b.
publish
a history biannually, when feasible. c.
keep
a list of educators who have been inducted into the New York State Mathematics Educators’ Hall of Fame
including the date inducted into the Hall of Fame and contact information. 4. The NYSCEA
Representative shall: a.
attend
NYSCEA meetings as our delegate; b.
submit
relevant information to the Executive Board. 5. The AMTNYS Assembly Representative shall: a.
attend
the AMTNYS Assembly Meetings as our delegate; b.
submit
relevant information to the Executive Board. 6. The NCSM
Representative shall: a.
handle
the correspondence to NCSM; b.
attend
regional and national NCSM meetings, when possible; c.
make
NYSAMS aware of any relevant NCSM resolutions or actions;
d.
submit
relevant information to the Executive Board. 7. The Webmaster
shall: a.
maintain
the URL; b.
maintain
the NYSAMS website; c.
make
updates to the website as authorized by the President;
d.
share
administrative rights with the NYSAMS President. |
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ARTICLE XI - MEETINGS
A. The general membership meeting shall take place at the Annual
AMTNYS Conference, when feasible. B. Special membership meetings may be called at any time by the
President with the approval of the
Executive Board or by written request of a minimum of 10 active members of the organization. C. Motions will be
approved upon obtaining a majority of the votes of the members present at
meetings. |
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ARTICLE XII – PARLIAMENTARY AUTHORITY
Robert’s Rules of Order (current edition) shall govern the proceedings
of NYSAMS in all cases not provided
for in the Constitution. |
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ARTICLE XIII - AMENDMENTS This constitution may be amended by a two-thirds vote of the
membership present at the general
membership meeting. |
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ARTICLE XIV - DISSOLUTION If it becomes
necessary, the Executive Board has the power to dissolve NYSAMS. All assets must be transferred to a non-profit
organization devoted to the improvement of
mathematics instruction. |
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ARTICLE XV- REVIEW This constitution will
be reviewed every four years. |
NYSAMS CONSTITUTION 12-13-2023